Job Description

Job Description

Job Description

We are looking for an experienced Office Manager to join our team in Rosemont, Illinois, on a Contract to permanent employment basis. This role is pivotal in ensuring smooth daily operations for a corporate office of approximately 100 employees, with responsibilities spanning administrative support, organizational management, and IT coordination. The ideal candidate will thrive in a dynamic environment and bring flexibility and adaptability to meet the evolving needs of the organization.

Responsibilities:
• Oversee daily office operations, ensuring all administrative processes run efficiently and effectively.
• Manage calendars for executives and coordinate meetings with senior leadership and managing directors.
• Maintain and order office supplies to ensure the workspace is fully stocked and functional.
• Handle accounts payable tasks, including invoice processing and expense tracking.
• Perform receptionist duties, such as greeting visitors and managing incoming calls.
• Support IT-related needs by coordinating with third-party providers and addressing basic day-to-day technology issues.
• Assist in training and transitioning responsibilities alongside the outgoing Office Manager.
• Provide guidance and support to remote employees, ensuring their administrative needs are met.
• Adapt workflows and priorities to align with the growing and changing needs of the organization.
• Collaborate across departments to support corporate-wide initiatives and events.

• Proven experience in office management or administrative roles within a corporate setting.

• Strong organizational skills with the ability to prioritize and multitask effectively.

• Proficiency in managing calendars, scheduling meetings, and coordinating with senior leadership.

• Familiarity with accounts payable processes and general bookkeeping.

• Excellent communication skills to interact professionally with all levels of staff and external contacts.

• Basic understanding of IT systems and willingness to coordinate with third-party IT providers.

• Ability to work in a hybrid schedule, with flexibility to accommodate changing business needs.

• Demonstrated adaptability and problem-solving skills in a fast-paced environment.

The hourly salary range for this position is $30.00 to $40.00. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.

 

Job Tags

Hourly pay, Permanent employment, Contract work, Temporary work, Work at office, Remote work,

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