Job Description
Senior Office Manager – Role Summary
Mountain Style Inc operates 7 unique souvenir and apparel stores in Breckenridge, Colorado. We prioritize organized, efficient back-office operations to support our fast-paced retail environment.
The Senior Office Manager will oversee and verify critical back-office processes to prevent costly errors and maintain organization across our stores. This includes supervising the invoice and packing list matching process, credit card reconciliation, employee time record auditing, scheduling, and payroll preparation.
Key Responsibilities
Vendor & Invoice Management
Supervise staff collecting packing lists from 7 stores and matching them to invoices, ensuring correct pricing, quantity, and vendor payment terms.
Categorize payments accurately: net terms vs. credit card, avoiding double payments.
Maintain digital and physical files for vendor invoices and payment records.
Financial Oversight
Review credit card statements, assigning each transaction to the correct store.
Prepare weekly reports for vendor payments and credit card reconciliations.
Employee Time & Payroll
Audit employee time records weekly, ensuring accurate clock-in/out for breaks.
Prepare and submit payroll accurately and on time, coordinating with payroll providers as needed.
Manage scheduling for all store staff, ensuring adequate coverage while controlling labor costs.
Team Supervision & Communication
Train and oversee office support staff, ensuring accountability and clear processes.
Communicate with store managers to collect missing paperwork promptly.
Implement efficient systems to streamline back-office tasks.
Qualifications
5+ years in office administration or operations, ideally in retail or multi-location businesses.
Excellent organizational skills and attention to detail.
Proficiency in Google Sheets/Excel and file management.
Familiarity with payroll systems, scheduling tools, payment reconciliation, and vendor management.
Comfortable maintaining accountability within a team environment.
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