Job Description

Job Description

Job Description

Office Manager

Direct Hire | Full-Time

Key Staffing is partnering with a well-established, growing organization to recruit an experienced Office Manager to lead day-to-day office and administrative operations. This is a hands-on leadership role ideal for someone who enjoys balancing accounting oversight, people leadership, and operational support while remaining actively involved in the work.

The Office Manager will play a critical role in ensuring accuracy, efficiency, compliance, and continuity across office functions while fostering a collaborative, team-oriented environment.

Position Overview

The Office Manager is responsible for overseeing office operations, supervising administrative and accounting staff, and supporting leadership through accurate reporting, compliance tracking, and operational execution. This role is not hands-off—candidates must be comfortable rolling up their sleeves while also coaching and guiding their team.

The position reports directly to senior operations leadership and works closely with ownership and an external consultant who will provide onboarding support and mentorship.

Key Responsibilities

Office Operations & Leadership

• Lead and manage daily office operations to ensure accuracy, efficiency, and consistency
• Supervise and support a team of administrative and accounting staff (AP/AR level)
• Provide coaching, guidance, and cross-training to promote coverage and collaboration
• Step in as backup support across office functions when needed
• Maintain office systems, workflows, and administrative processes
• Identify opportunities for process improvement and operational efficiencies

Accounting & Financial Oversight

• Oversee Accounts Payable and Accounts Receivable functions
• Assist with expense coding, labor cost tracking, and sales reporting
• Support management with operational and analytical reporting
• Ensure accuracy and integrity of financial and operational data
• Coordinate with leadership and external partners on accounting-related matters

Payroll & Administrative Support

• Serve as office liaison for third-party payroll processing (ADP)
• Support time and attendance tracking and payroll-related documentation
• Assist with payroll-related questions and coordination as needed

Compliance & Licensing Oversight

• Track and maintain compliance-related documentation, including:
• • City business licenses
  • EPA licenses
  • Motor carrier permits
  • Annual renewals and regulatory deadlines
• Maintain organized records and ensure timely renewals

Systems & Technology

• Utilize and maintain office systems, including industry-specific accounting software and POS platforms
• Learn new systems quickly and assist with training others
• Ensure proper use, data integrity, and efficiency across office technology

Required Qualifications

• Prior office management or senior administrative experience
• Accounting or bookkeeping background strongly preferred
• Hands-on experience overseeing AP/AR functions
• Strong attention to detail and comfort working with numbers
• Ability to manage multiple priorities in a fast-paced environment
• Some supervisory or lead experience with a team-oriented mindset
• Strong computer skills and comfort learning new software
• Excellent communication skills and professional judgment

Preferred / Nice-to-Have

• Exposure to payroll processes
• Light HR or administrative support experience
• Experience in a service-based or multi-department environment
• Bilingual (Spanish/English) is acceptable but not required

Ideal Candidate Profile

• Collaborative, respectful leader who values teamwork
• Comfortable supervising without being authoritarian
• Willing to delegate while also personally owning responsibilities
• Trustworthy, dependable, and detail-oriented
• Adaptable, coachable, and open to learning new systems and processes
• Respects and works well with long-tenured team members

Schedule & Compensation

• Schedule: Monday–Friday, 8:00 AM–4:30 PM
• Status: Salaried, full-time (40 hours/week)
• Compensation: $72,800 annually
• Growth potential built into the role

Benefits

• Medical, Dental, Vision
• 401(k) with company match
• PTO
• Life and Pet Insurance options

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to cbalz@hirekeystaff.com.

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