Job Description
Job Description
Reports to the Project Manager. The Office Manager/Business Services Manager performs, supervises and directs the overall administrative activities of an office or project site, including craft payroll, accounts payable/receivable, purchasing, document control, and other assigned project clerks as required.
Major Duties & Responsibilities:
- Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements.
- Coordinates and performs project personnel administration activities.
- Interfaces with clients, vendors, and the public.
- Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed.
- Analyzes and organizes office operations and procedures such as flow of correspondence
- Process approved new hires
- Monitor EEO requirements, as required
- Process field personnel payroll weekly
- Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents
- Develop weekly client meeting agenda and record meeting minutes, as necessary
- Monitor contract requirements with respect to duties
- Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed
- Manages Project Office lease, terms, and ensures compliance
- Organize interoffice and incoming/outgoing mail as necessary
- Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise
- Organize special meetings and functions, to include team-building events
- Provide support to field personnel (project) and staff when necessary
- Perform additional assignments per management’s direction
Skills/Qualifications:
- BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education.
- Proficient experience with Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Very good organizational and multi-tasking abilities
- Liaison with Halmar’s home office Business Services staff/management to ensure compliance with Halmar’s SOP on remote project sites
“Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”
Job Tags
Contract work, For subcontractor, Work at office, Remote work, Home office,