Job Description

Job Description

Position Title : Office Manager / HR Manager

Reports To : Director of Operations

Location : New Braunfels, TX

Salary Range: 65,000 - 75,000

Position Summary

The Office Manager / HR Manager supports daily business operations and provides key administrative, financial, and HR oversight for a federal-contracting construction environment. This role requires strong bookkeeping and compliance expertise, including accounts payable/receivable, journal entries, certified payroll support, subcontractor documentation, and adherence to federal contract requirements. The ideal candidate is detail-driven, organized, and able to balance financial accuracy, HR compliance, and administrative coordination in a fast-paced, multi-project setting.

Key Responsibilities

Financial & Bookkeeping Responsibilities

• Perform full-cycle accounts payable: vendor setup, invoice approval workflow, progress billing validation, lien release tracking, and timely payments.
• Manage accounts receivable, including pay application documentation, tracking retainage, and collections.
• Prepare and post journal entries, maintain general ledger entries, and support month-end close.
• Assist with certified payroll documentation (Davis-Bacon compliance, wage determinations, fringe calculations), including subcontractor reporting accuracy.
• Maintain subcontractor documentation: W-9s, certificates of insurance, and Bonding.

Office Administration & Contract Compliance

• Manage administrative workflows, files, and documentation to meet federal contract requirements.
• Support project teams by maintaining required postings (OSHA, Davis-Bacon wage determinations, EEO, state notices).
• Oversee facility operations, supplies, equipment servicing, travel scheduling, and administrative support for project managers and leadership.
• Maintain thorough files for audits, CO inspections, and prime/subcontractor requirements.
• Support onboarding and training of field employees regarding jobsite reporting expectations.

Human Resources Responsibilities

• Recruiting & Onboarding
• Manage recruitment for office and field staff, including labor positions requiring clearance, base access, or safety credentials.
• Conduct background checks, verify employment eligibility (I-9), and coordinate onboarding for federal-site compliance.
• Set up new hires in HRIS
• Employee Relations & HR Operations
• Serve as the primary HR contact for employees regarding policies, benefits, and workplace questions.
• Support managers with corrective action, performance documentation, coaching, and employee relations issues.
• Ensure compliance with federal and state employment laws (FLSA, OSHA, FMLA, ADA, EEO, VEVRAA).
• Administer benefits enrollment, workers’ compensation claims, leave management, and HRIS accuracy.
• Maintain personnel files, training records (OSHA 10/30, equipment certifications), and project-required documentation.
• Federal Labor & Regulatory Compliance
• Ensure compliance with Davis-Bacon wage determinations, certified payroll reporting, and jobsite postings. postings.
• Track subcontractor compliance including certified payroll submissions

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field preferred.
• 3+ years of bookkeeping experience (AP, AR, journal entries, reconciliations) required.
• 2–5 years in federal contracting, construction, or government projects strongly preferred.
• Experience with Davis-Bacon, certified payroll, and federal wage compliance is a plus.
• Knowledge of HRIS, payroll, and accounting systems such as QuickBooks, Foundation, Sage, or iSolved.

Knowledge, Skills & Abilities

• Strong understanding of accounting principles and federal contracting documentation.
• Working knowledge of FAR/DFARS, Davis-Bacon Act, Service Contract Act, and EEO requirements.
• High proficiency in Microsoft Excel and financial data reporting.
• Strong organizational and multitasking abilities in a deadline-driven environment.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information with professionalism.
• Exceptional attention to detail and recordkeeping accuracy.

Work Environment & Physical Requirements

• Traditional office environment / On-Site
• May require security clearance depending on project needs.

Position Benefits

• Competitive salary and structured annual review.
• Health, dental, and vision.
• Paid time off and company holidays.
• Retirement plan

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